Please read the following documents, and fill out the form below. Once we have received this, we will be in touch to take payment for your deposit. Once your deposit is received, your booking is confirmed.

If you would prefer a paper copy of this agreement, please find below.

Terms and Conditions of Hire

General Fire Notice & Evacuation Plan

Hirers’ Responsibilities and Checklist

Space Hire Agreement 2024

Name *

First Name

Last Name

Email *

Phone *

(###)

###

####

Purpose of Hire *

Details of Hire *

Which space are you hiring? *

Date of hire *

YYYY

Start time *

This must include set-up time.

Hour

Minute

Second

Finish time *

This must include clear-up time.

Hour

Minute

Second

Gift Aid

If I have ticked this box headed Gift Aid, I confirm that I am a UK Income or Capital Gains Taxpayer. I have read this statement and I want the charity Bedford House Community Association Reg 1178692 to reclaim tax on the membership fee, and on any additional donations. I understand that if I pay less Income Tax or Capital Gains Tax in the current tax year than the amount of Gift Aid claimed on all of my donations it is my responsibility to pay any difference. I understand the charity will reclaim 25p of tax on every £1 that I have given.

I understand the cancellation terms. *

The cancellation period is 21 days after your deposit has been taken. The cancellation fee for this period is £30. After 21 days your booking is non-refundable.

By ticking this box, I confirm that I am either a current member of Bedford House, or the £5 Space Hire membership fee is included in my quote. *

I have read, understood, and agree to the BHCA Terms and Conditions of Hire. *

I have read, understood, and agree to the General Fire Notice and Evacuation Plan, and will abide by these instructions. *

I confirm that the hire and use of the building and facilities will not compromise the published objects of the charity. *

I understand that BHCA reserves the right to retain the deposit as a result of improper use of the premises, damage to the facilities or reputation of the charity as a result of the hire, and /or failure to abide by the terms of the agreement and conditions of hire, including hire timings. *

I confirm I have the appropriate Public Liability Insurance for this hire, and I have provided BHCA with a copy. *

If you wish to engage a third party such as: a caterer, entertainer, sound system hire, party organiser, bouncy castle etc, you must provide BHCA with relevant and valid insurance as appropriate. N.B: The reason hirers must have insurance is that, if anyone has an accident or claim they have had an accident during the hire, the hirer may be held liable. BHCA DOES NOT ACCEPT LIABILITY FOR HIRERS' EVENTS. Hirers must therefore, take out the relevant event insurance as appropriate.

Electronic Portable Appliances Testing - PAT Testing *

Electronic Portable Appliances must not be brought onto site or used without prior consent from BHCA. If it is essential that you need to bring and use an Electronic Portable Appliance onsite for your activity, it must hold a valid PAT certificate made out by a suitably qualified electrician. A copy of the certificate must be provided to BHCA in advance of your hire.

Additional Information Required

BHCA is a charity; we would like to better support our members with tailored activities and to fundraise for member specific aids and courses. To do this, we need to evidence certain membership demographics.

Disability *

Year of Birth *

I give permission to BHCA to use photographs of me for publicity materials. *

Occasionally we take photographs of activities to be used in our publicity materials.

Yes

How did you hear about us? *

Ethnicity *